News and Announcements

New Employee Onboarding Center Opens at MU

May 18, 2017

Employee ID Cards issued at this new location

A new Employee Onboarding Center opened recently the newly-remodeled Memorial Union. The center, located in room 244 of the MU, will serve as the primary location for onboarding newly hired staff and faculty for client departments supported by the SSC.

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AggieService Training Dates

April 20, 2017

*Please check back for updated training schedule*

 Go to http://lms.ucdavis.edu and search for “AggieService” to find and register for this class. Please contact Staff Development and Professional Services (sdps@ucdavis.edu) if you need registration assistance. Any other questions about the training can be directed to the Shared Services Center Service Desk (sschelp@ucdavis.edu).

AggieService Update

December 14, 2016

Good news! The AggieService case management system is now live for all user groups.
 
Since the October GoLive, more than 3,500 human resources and payroll actions have been processed and closed in the new AggieService case management system.

It's proving to be a great tool and we hope you've found the quick reference guides and additional training resources helpful. If you would like additional customized training or weren’t able to attend a training session, please email us and let us know. We have trainers available and will be developing a new training schedule for 2017.  
 
And as always, if you have questions or suggestions, visit the project webpage or email us. The service team is working diligently to answer questions and improve the system through feedback.
 
Thank you again for being a part of this exciting journey with us!

ID Card Services Update

November 16, 2016

In March 2016, the Shared Services Center (SSC), began conducting ID card tasks for all Staff, Academics, Visiting Scholars, and Retirees.  In partnership with Transportation and Parking Services, the SSC opened an ID card office on campus at the TAPS building.  To increase efficiency and decrease the amount of time an employee had to wait in line for an ID card, the SSC also introduced an online scheduling system, called Schedule Once.  Schedule Once allows employees to book a 15-minute ID Card appointment and sends the employee an appointment confirmation email, appointment reminders, and a follow up survey after their appointment.

Since the SSC opened the ID card office at TAPS, we have held 1,115 appointments, and printed an additional 1,178 email requested ID cards.  Since August 1st, the Shared Services Center has completed 500 ID card appointments. SSC conducted a survey with a 33% (162) response rate and 92% of employees rating their interactions with the ID card office as good or excellent.

After receiving many request for expanded ID card offerings, the SSC has upgraded the ID card software and added a second ID card machine at their office located at 260 Cousteau Pl. Suite 150 in Davis.  The second ID Card machine will allow the SSC to offer walk-in ID card times, same-day ID card replacements, and mobile operations on campus. For example, events serviced will be the New Employee Welcome or the Retiree Resource Fair.

The walk-in hours for ID cards will be Mondays, Wednesdays, and Fridays from 8:30am to 12:00pm, and Tuesdays and Thursdays from 12:30pm to 4:30pm. These new services are open to the campus.  

For more information about UC Davis ID Cards (AggieCards) please go to our Employee ID section.

If you have any questions, please contact the SSC Service Desk at 754-4772 or sschelp@ucdavis.edu for assistance.

AggieService Update

October 24, 2016

Dear Collegues,

Today was GoLive day for AggieService!

That means it’s time to start using the system officially. Any client from Group 1 should be using the new system.

As a service provider, you’ll be working in aggieservice.my.salesforce.com, and for Shared Services Center employees, you’ll also be working in ServiceNow for clients in Groups 2 through 4.

Things you should know for today:

And as always, if you have questions or suggestions, please email aggieservice@ucdavis.edu. The project team is working diligently to answer questions and improve the system through feedback.

Thank you again for being a part of this exciting journey with us!

Best,

Sara A. Reed, Ed.D.
Executive Director

September 13, 2016

Dear Colleagues,

We're delighted to announce that we have confirmed the updated onboarding schedule for the AggieService case management system.

As mentioned in an earlier email, we identified several key issues that needed to be addressed before we go live with the system. Those fixes are now being made and the updated training and onboarding schedules have been confirmed and are online here.

Thank you again for your patience and support throughout this implementation process. We are confident that this new technology tool is going to bring a new level of quality service, and we look forward to sharing it with you soon.

Please email us if you have any questions.

Sincerely,
Project Team

August 31, 2016

Dear Colleagues,

We wanted to update you on the AggieService case management system and explain that we will be adjusting the schedule to accommodate feedback from the user acceptance testing.

During testing, we identified several key issues that need to be addressed before we go live with the system. This is not uncommon with technology implementations – especially ones being designed to integrate with existing complex and old systems.

Given the important feedback we received from user testing, we are slowing down the launch schedule in order to make adjustments that will deliver a better final product.

As soon as we have an updated training and onboarding schedule, we will send a new update. For more information about the project, please visit the webpage.

Sincerely,
Project Team

New Employee Onboarding Center

March 31, 2016

The Shared Services Center opened a New Employee Onboarding center located on the second floor of the Transportation Services (TAPS) building providing an “all-in-one” stop for new employee administrative tasks. Please see the VC-CFO Weekly Digest, Dateline and The California Aggie articles for more detailed information.

SSC Satellite Office

January, 2016

The Shared Services Center (SSC) is relocating its satellite office from the Activities & Recreation Center (ARC) to 105 South Hall, effective Monday, February 1, 2016. This move is in partnership with the Internship and Career Center (ICC). The ARC location will close at noon on Friday, January 29, 2016, to allow time for the office equipment to be moved.

We want to express our sincere appreciation to the ARC staff for providing the inaugural location for the satellite office. The SSC utilized this space for over a year to help better meet the needs of our clients’ student workforce.

Moving forward, we are pleased to have the opportunity to move to our new satellite office at 105 South Hall, within the ICC department offices. Many thanks to Ami Tripp, Assistant Director - Internship and Career Center, for providing this new location. We are confident that our clients’ student workforce will continue to be well-served and supported. Additionally, the move to South Hall will open up expanded opportunities for SSC to collaborate and partner with ICC on student employment initiatives.

The office provides the following services:

  • Onboarding for students, by appointment only
  • Walk-ins for I-9 identification documents (students only)

The satellite office is currently not providing services for staff. Staff services are provided at the main SSC site at 260 Cousteau Place Suite 150, Davis.

Office hours are as follows:

Monday - Friday (excluding holidays) 9:00 am - 4:00 pm (closed from 12 pm - 1 pm)

Please contact the Service Desk at 530-754-4772 or sschelp@ucdavis.edu if you have any questions.

A new Employee Onboarding Center opened recently the newly-remodeled Memorial Union.

 The center, located in room 244 of the MU, will serve as the primary location for onboarding newly hired staff and faculty for client departments supported by the SSC. Hours of operation are Monday through Friday 9:00am to 4:00pm

 

Employees who onboard at this location will be provided with a 1-hour complimentary parking for “C” permit spaces on the North Side of Campus.

 

Services offered at this location include:

·         New hire paperwork

·         Employee ID Cards

·         Benefits orientation scheduling

·         Background Check scheduling (if applicable)

·         DMV pull processing (if applicable)

·         Computing account access instructions

·         University policies and resources review

·         Available Staff pins for purchase

·         New Employee Welcome Event information

 

The new Onboarding Center is in addition to existing onboarding locations for staff and faculty, currently located at Transportation and Parking Services and the SSC.

 

This new location in the MU will be the only place for employees to get their ID Cards. The new AggieCard office is also located in room 244 at the Memorial Union. This location serves all campus faculty, Staff, Postdocs, Visiting Scholars and Retirees. The office hours are from 12:30pm to 4 pm, Monday through Friday.

 

For more information, or to schedule an appointment using the online scheduling system, please visit the UC Davis Employee ID Website.

 

For information on student AggieCards, please visit the website of the University Registrar.

 

SSC continues to offer AggieCard service, on a walk-in basis, at 260 Cousteau Place, Suite 150 in Davis. Staff and faculty can obtain a new or replacement AggieCard on a walk-in basis with no advance appointment. Hours of operation are Mondays, Wednesdays and Fridays from 8:30 am to 12:00pm and Tuesdays and Thursdays from 12:30 pm to 4:30 pm.

 

For additional questions, please contact the SSC Service Desk at 754-4772 or sschelp@ucdavis.edu for assistance.