Accounts Payable Invoicing Service

AP Invoicing Overview

Download the AP Invoicing Overview PowerPoint slideshow (286kB) for additional information regarding the project.

Information regarding this service can be found on our FAQ page.

Mission

APIS is a service designed to process purchase order based invoices quickly and efficiently, lower administrative costs, and generate additional early payment discounts from our suppliers, on behalf of the campus departments.

Vision
  1. All Purchase Order invoices are delivered to a single location
  2. The new service team provides scanning, data entry, and quality assurance for invoice payments
  3. Two-way matching reduces the need for Fiscal Officers to approve low-value invoices
  4. Departments can easily retrieve invoice payment status and request assistance with payment disputes
  5. High-volume and high-spend vendors are transitioned to strategic invoicing methods, payment terms, and settlement options

Materials

AP Invoicing Service Trainings and Next Steps

The APIS team is scheduling weekly trainings to ensure everyone has an opportunity to provide the SSC with department profile details, confirm start dates, and answer questions.

APIS Onboarding Next Steps:

  1. Confirm Your Start Date (Email us your start date at sschelp@ucdavis.edu) and begin submitting invoices to invoicing@ucdavis.edu. You can update your organization's billing address in Kuali to: UC Davis Invoicing Service, 260 Cousteau Place, Suite 150, Davis, CA 95618, invoicing@ucdavis.edu
  2. Need Help With Your Transition? - Schedule a meeting and/or presentation for your department: Contact Robert Jahn (rajahn@ucdavis.edu), or Nicole Snethen (ndsnethen@ucdavis.edu)
    1. Confirm the department(s) and contacts and we will schedule something right away.
  3. Feedback can also be provided at any time to:

          Robert Jahn, Finance Supervisor (rajahn@ucdavis.edu)

          Nicole Snethen, Service Delivery Manager (ndsnethen@ucdavis.edu)

Historical Background/APIS Rollout and Pilot