Accounts Payable Invoicing Service

AP Invoicing Overview

Download the AP Invoicing Overview PowerPoint slideshow for additional information regarding the project.

Information regarding this service can be found on our FAQ page.

Mission

APIS is a service designed to process purchase order based invoices quickly and efficiently, lower administrative costs, and generate additional early payment discounts from our suppliers, on behalf of the campus departments.

Vision
  1. All Purchase Order invoices are delivered to a single location
  2. The new service team provides scanning, data entry, and quality assurance for invoice payments
  3. Two-way matching reduces the need for Fiscal Officers to approve low-value invoices
  4. Departments can easily retrieve invoice payment status and request assistance with payment disputes
  5. High-volume and high-spend vendors are transitioned to strategic invoicing methods, payment terms, and settlement options
Materials
AP Invoicing Service Trainings and Next Steps
  1. Need Help With Your Transition? Contact Robert Jahn (rajahn@ucdavis.edu) and review our "Next Steps" / Quick Reference Guide

  2. Feedback can also be provided at any time to: 

APIS Project Contacts: For additional training: 

Questions

Submit Questions To Accounts Payable, Supply Chain Management: (Include the RT ticket # and contact)

*Please send invoices only to invoicing@ucdavis.edu. Questions sent to this email will not receive a response.

FAQs: http://ssc.ucdavis.edu/financial-services/ap-invoicing/faq.html

Historical Background/APIS Rollout and Pilot

Historical APIS Overview PowerPoint May 2015