*PeopleServices Fiscal Close Deadlines 17-18*

May 1  - Extensions for Staff & Student Appointments ending prior to June 30, 2018  

May 29  - Payroll Work Study Adjustments for FY 17-18  (Requires Financial Aid approval)

May 29  - Student Longevity Increases effective 6/3 & 6/17

May 29  - Student appointment extensions with June effective dates

June 1   - BW Funding Changes effective 6/17/18

June 4   - Monthly Funding Changes effective 7/1/18

June 8   - BW Funding Changes effective 7/1

June 11 - Submission of June Retirement Cases (MO & BW)

June 13 - Paper timesheets for MO PPE 6/30/18

June 13 - One Time Payments for BW PPE 6/16 & MO PPE 6/30/18 (Pay dates 6/27 and 6/29/18)

June 22   - New Work Study FY 18-19

*FINANCE Fiscal Close Deadlines 17-18*

May 30 - New Vendor Requisitions and Agreements routing through SCM

June 13 - Requisitions and Agreements routing through SCM

June 13 - New Vendor Requisitions that will not route via SCM

June 13 - New Vendor Disbursement Vouchers (DV)

June 20 - Requisitions that will not route via SCM

June 26 - DV Document Requests

AggieService Updates
SSO Launches E-Newsletter

April, 2018

Spring time was our goal to have our first issue distributed and we delivered! Quarterly, we'll share an overview of what's going on in the Shared Services Organization. Visit our newsletter page to view current issue and sign-up to be added to our distribution list.

Focused on building it right

AggieService is being built as the single repository for HR and payroll services for clients of the Shared Services Organization, the Department of Social Sciences, and the College of Engineering, Implementing AggieService now will allow staff and employees to experience a portal based system built on the SalesForce platform, in advance of UCPath which will use the same technology.

Read more


"Thank you for all of your help and quick response!"

"Thank you for going in depth with all my questions and letting me take so much of your time this morning Carrie!"

"Enrique’s words and service embody what the SSC strives for: to be a trusted partner that delivers quality."

View our customer testimonials

[Betty and Vanessa]

You ladies are absolutely AWESOME!!!

Thank you –thank you for all of your help and quick response to this matter


Good morning Mike!

With all the recent Library “issues” we have been sending your way, I wanted to be sure to send a positive, above and beyond story with you as well.

Carrie is simply awesome! She is always ready with an answer to ANY question I have relating to student issues.  She seems to be on top of every action throughout the case process, from sending drafts of the posting for confirmation, following up on when postings will expire, and relaying any and all updates as they come, directly to me. Ultimately, I just want to say that we truly appreciate Carrie’s consistently amazing work for the Library.

Below is just one example of the many times I have needed to take up Carrie’s valuable time for clarification on an issue, and what lead to me sending this email of commendation!

Thank you for going in depth with all my questions and letting me take so much of your time this morning Carrie! I am truly grateful that you are assigned to our department and are such a valuable contact for information. Thank you!



Today at a meeting, discussing our new organization, a customer of yours (Tom Watkins) came up to me afterward to tell me how great you are and how helpful and responsive you have been.

Part of our culture is always to pass great news on to our team members - thanks for all you do & we look forward to having you join our SSC team!



Good Morning Laura and Bob,

I wanted to send you a quick note to let you know how much I (we) appreciate Christine Yates.

This morning she processed a “rush” PO for our Building Services unit.  The basketball floor sustained considerable  water damaged and needs to be repaired asap before the basketball game at the Pavilion. 

I called her to give her a heads up and within minutes of me approving the OPP ticket she was on it and the PO was completed within about 10 minutes.  Now that is great customer service!!

Christine is always very kind and willing to do whatever we need.  If she can, she will stop what she is doing at the moment and take care of our emergency without any complaining or heavy sigh. 

Christine’s professionalism and attention to detail are just a couple of her many strengths .

I wanted to let you both know what a good job she is doing and how much we appreciate her consistent efforts to service our department.

Thank you and have a great day,


Thanks Vanessa

You did a great job today!

Hi Patsy,

My team and I attended one of the AggieService training classes this morning, and found it to be Very Helpful. You might want to share that with the HR Council. The trainer was Vanessa Rutledge from SSC Service Desk and she was outstanding. The 2 top things I learned were how to set up a way to easily view all of my case statuses so that I could see if I had overlooked approving any, which had been a problem.  The second top thing was that we learned a way to name your cases in a meaningful way in the “Anything else you’d like to know” section, which will display in your case view. Robin

Good Afternoon:

I wanted to thank you all for rearranging your schedules and pitching in to handle the on-boardings today.  With Pam being out and a full schedule, this could not have been accomplished without each of you.  I know we are all busy with our own work, and I truly appreciate your willingness to step in without any hesitation or questions.  Each of you said yes before I even got the words out.  That is true teamwork and I really enjoy working with each of you.


Good afternoon All,

I wanted to briefly share with you an experience I had with Enrique Rivas over the past 2 days.

I called on Wednesday regarding how to grant access to Aggie Service and Enrique returned my call on Thursday (yesterday) to address my question. He provided an explanatory walk through, gave thorough answers to my questions, and offered to follow up on items that perhaps needed more clarification. He even offered to start the ticket over the phone, to which I politely declined as I wanted to submit all the information to try for myself. Today, the department on whose behalf I was inquiring for, asked for access ASAP for an employee. Enrique answered the phone again today when I called, and let me know he would address it himself. He apologized and let me know that there was a heavy workload, but he would get access to the employee. Within the hour the employee had been granted access and the unit (and myself) were so pleased with the fast turnaround.

I am writing you to let you know how much that meant to me. The completion of a ticket is always great, but I let Enrique know, and I wanted to share with you, what his apology meant to me. It demonstrated superior customer service, ownership of said service, and a realistic expectation of the situation for me the client to help pass to those whom I serve as well. Enrique had nothing to apologize for, but wow, after having issues arise with the AggieService transition and the nature of our work where mistakes happen, apologies have been few and far between. It is not the words themselves that make the difference, but rather the acknowledgement that it could and should be better for all involved. Enrique’s words and service embodied what the SSC strives for: to be a trusted partner that delivers quality.

So to summarize, I wanted to thank Enrique for his superior service and genuine approach as well as share it with you. Thank you so much Enrique, your service made my day!

"Vicki Klein has provided beyond stellar service to Development and Alumni Relations. She is extremely responsive and goes above and beyond to assist us. We are very lucky to have a representative such as Vicki who always goes the 'extra mile' in handling all of our payroll needs!"

"Vanessa & Enrique,

I received a message from a client today telling me how polite and professional you were during the AggieService training this morning. Thanks for your excellent customer service!!

Vanessa - she also mentioned that you were a rockstar when dealing with some of the more challenging questions/concerns.

Thanks for all you do. Keep up the great work!!


"Angie, Steven and Melanie have been so helpful with my purchasing orders. They are responsive, they follow-up, they are very efficient, helpful and friendly. Overall, their level of service is exceptional!"

"[Ashmeen Sharma and Megan Tetreault] thank you, both!  I truly appreciate the service you have provided today.



"Good Morning Sandi,

Thank you for your prompt review and actions on this matter.  As usual, your attention to our request and details are very much appreciated.

You’re the BEST!!



"Good Afternoon all,

I would like to thank all the HR Coordinators and Mayra (from payroll) for their hard work during yesterday’s Mass Hire.  We had a “PERFECT” day, with 73 students scheduled to attend and all 73 showing up, we also had 19 additional walk-ins at the Mass Hire.

Thank you all and keep up the good work!

Mike Bunt"